*Please review thoroughly *before* adding accounts to TMLC





Introduction


In the following article we'll review the different ways that you as an Administrator can add Teachers to your school's TMLC subscription.



Navigate to the School's Licenses Page


Go to your default school's dedicated login page and log in.


Click the gears icon (Settings) in the upper right corner:



You will land on the Dashboard which provides a snapshot of your default or selected  school's TMLC information, including the dedicated Login page URL.


From the purple menu bar, click Licenses.  From this screen you may administer user accounts in an active Teacher license via the Actions drop-down.


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From the Actions drop-down menu, select one of the options:

  • Users List: to view the current list of teacher accounts and their login activity
  • Add a new user:  to create a single account at a time (also available via the Users List)
  • Add users in bulk: to create multiple accounts simultaneously (also available via the Users List)
  • Export: to export the Users List to a .csv file (also available via the Users List)


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Administrator of Multiple Schools


If you are assigned to administer more than one school, you may change the school that you want to administer by clicking the Change School link in the upper right. 


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From this dialog you can select the school you wish to make changes to.





Add Individual User

Use this option to create 1 user account at a time.


NOTE: if the user account you are attempting to create is already in the TMLC, under a Training or Promotional account or in another school, you will receive a courtesy notification.  Simply click Save to add the user to your school


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Add Users in Bulk

There are two ways that users can be added in bulk. Please review both options before continuing with this article.


Add Users in Bulk - Add

Choose this option if you want to ADD multiple new teacher accounts at one time.


This option will automatically:

  • KEEP all existing teacher accounts (no changes)
  • ADD new teacher accounts (accounts not in TMLC but ARE in your .xlsx file)
    • Can't add same teacher to the subscription twice
    • Can't add school administrator as a teacher
    • Can add accounts for teachers who were previously deleted


Add Users in Bulk - Bulk Updater

Choose this option if you want to UPDATE all of your Teacher accounts at one time.


This option will automatically:

  • KEEP teacher accounts that you want to retain (accounts already in TMLC AND in your .xlsx file)
  • ADD new teacher accounts   (accounts not in TMLC but ARE in your .xlsx file)
  • DELETE teacher accounts that you do not want to retain  (accounts already in TMLC but NOT in your .xlsx file)


First be sure to select the correct license to administer:


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Final Upload and Reporting


PLEASE REVIEW the instructions on the Upload Users In Bulk screen as well as the instructions below. Be sure to download the Bulk Upload Template as instructed:


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Find the downloaded template in your Downloads folder. The file name will be Teacher Users.xlsx 

(feel free to rename the file, but ensure that it remains as an .xlsx).


Populate the .xlsx file with each teacher’s LastName, FirstName, LoginID and Password.

  • The maximum number of Teacher accounts you may upload at a time is 100.
  • Login ID must be a valid email address.
    • Emails should NOT be hyperlinked. 
      • Remove hyperlinks: highlight the column containing email addresses, right-click, select "Remove Hyperlinks". 
    • Check email addresses for errors!  Remove spaces (leading, middle, end); change commas to dots; correct all typos.
  • Passwords must be six (6) characters minimum / sixteen (16) characters maximum.
    • **We suggest assigning teachers the same password initially.  Teachers will be forced to change their password when they first log in to TMLC.
    • Check passwords for leading spaces.  Sometimes pasting text adds a leading space in .xlsx cells. 
    • If user already exists in the system their existing password will not be overridden.
  • Leading zeros are dropped from the cells unless you change the format to Text.
  • ALL fields are required.
  • Please CONTACT SUPPORT if your upload seems to fail or ends without providing a Success message.  


EXAMPLE TEACHER SPREADSHEET -- Remember, passwords must be 6-characters to 16-characters long:


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Now that your spreadsheet (.xlsx) is ready, return to the Upload Users In Bulk screen and click Next.



Click Choose File to select the spreadsheet (.xlsx) file you just populated. Then click Next to upload the data to TMLC.


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Review the upload summary, then click Upload


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Upload Users In Bulk - Add

Wait for your upload to complete.  Watch the progress indicator until it displays 100% complete.  


  • You will see a summary of your upload with a link to a file with more details.  The details file will provide:
    • a list of users indicating which were Added or had Errors (and the specific error)
    • click the link, 'Click here to download detailed results' to view a detailed summary
    • resolve ERRORS in your .xlsx (you can delete the accounts that uploaded successfully), save, and re-upload (Step 9


SAMPLE BULK ADD SUMMARY SCREEN

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Upload Users In Bulk - Bulk Updater

Wait for your upload to complete.  Watch the progress indicator until it displays 100% complete.  



  • You will see a summary of your upload with a link to a file with more details.  The details file will provide:
    • a list of users indicating which were Kept, Added, Deleted, or had Errors (and the specific error)
    • click the link, 'Click here to download detailed results' to view a detailed summary
    • resolve ERRORS in your .xlsx (you can delete the accounts that uploaded successfully), save, and re-upload (Step 9

 

SAMPLE BULK UPDATER SUMMARY SCREEN


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Teacher Welcome Email


Each teacher will receive a Welcome email.  Please alert your teachers to look for the email in their inbox or spam/junk box. Subject: Getting Started with the Thinking Maps Learning Community (search by this to find the email).


The Welcome email is important as it contains:

  1. Your school's dedicated login page URL
  2. The teacher's login credentials


SAMPLE WELCOME EMAIL TO TEACHER


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Verify that all of your teachers now have access to TMLC.

  • Click Licenses again.  
  • Select Users List from the Actions drop-down menu to ensure that the number of teachers matches the number of teachers you included in your .xlsx file 
  • (NOTE that the first row in the .xlsx is 1, so if the last set of data is in row 35, you only uploaded 34 teachers).

  

 



If you have ANY issues or questions we are always happy to help.

 

Submit a Support request by clicking Contact Us

Email us at support@thinkingmaps.com or call: 800-243-9169